Paid time off

PTO Accrual Calculator

Estimate PTO earned so far, current available hours, projected balance, days available, and optional gross value using your employer policy inputs.

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Estimate PTO accrual, balance, and projected year-end hours

This calculator supports common employer policy structures, including annual allowances distributed across pay periods and leave earned from hours worked. Add carryover, usage, optional caps, workday length, and an optional wage estimate to match the policy you are reviewing.

Accuracy checks

Pay-period policies

Validation covers annual allowances, pay-period frequencies, completed periods, starting balances, leave already used, and optional caps.

Hours-worked policies

Validation covers employer-supplied accrual rates, hours worked, projected annual hours, caps, carryover, and balance adjustments.

Worked example

Enter the allowance, pay schedule, completed periods, carryover, and PTO already used from your employer records. The calculator reports current and projected estimates so you can compare them with payroll or HR records.

Important policy limitation

This is a policy estimator, not a statement of employment law or your official PTO balance. Employer rules can differ on waiting periods, frontloading, caps, carryover, forfeiture, and payout. Verify the result against your written policy and payroll record.

Related tools

Reconcile against the written policy

Confirm the benefit-year dates, accrual method, eligible periods or hours, carryover, leave used, and any cap. A waiting period, frontloaded grant, service tier, or paused accrual can make a simple projection differ from the official balance.

Keep hours and days clearly labeled, using the employer's hours-per-day conversion when needed. Compare balances with the same effective date and check whether pending leave is already deducted. Available, earned, and projected balances can legitimately differ.

If the balance differs, trace transactions from the last statement that matched instead of changing the accrual rate to force agreement. A manual correction or delayed posting should remain visible in the record.

Read the PTO methods and balance-check guide.